The Village of Walnut Creek Council met in Regular Session, February 25, 2009 at 7:30 PM, 103 Village Drive.
Mayor Pro Tem Danny Jackson
Councilmember Tom Shaw
Councilmember Kathy Daniels
Councilmember Greg Ricker
Attorney Phil Baddour, Jr.
Clerk Cathy Woodson
Administrator Lou Cook
Chief Ken Barrett
Officer Bryan Belden
ABSENT: Mayor Darrell Horne
Mr. David Sloan
Mr. Woody Woodson
Mr. Craig Bowen
Ms. Nona Andrews
Mr. Curtis Billingsley
Mr. Bill Bizzell
Mr. Jim Heidenreich, G&G Builders
Ms. Robin Wade , 97.7 FM Radio
Mr. Michael Jordan, CPA, Pittard Perry, & Crone
Mayor Pro Tem Jackson called the regular meeting of the Village Council to order.
Councilmember Greg Ricker led the pledge of allegiance.
Mayor Pro Tem Jackson asked for a motion to accept the consent agenda for the February meeting and the financial report for January. A motion was made by Councilmember Kathy Daniels. Motion passed.
Administrator Mr. Cook asked Council to accept the Budget Ordinance Amendment for certain transfers over the $1,000 limit requiring Council approval. Mr. Cook recommended amending the Utility Fund by moving $7,000.00 from utility line item #785, SCADA System, to utility line item #841, Pump Station. This amendment is to appropriate additional funds needed to cover costs of the pump stations repairs. Councilmember Daniels made the motion to carry forward with suggested movement of items. Motion passed.
Mr. Michael Jordan, CPA, of Pittard Perry & Crone presented his summation of North Carolina Department of State Treasurers latest memorandums on Public Deposits, Collateralization of Public Deposits and Pooling Bank list, Deposits and Investments for North Carolina local governments and Budgeting guidelines. He then opened discussion for Councilmembers questions. Councilmember Ricker questioned him on FDIC limits, additional levels of diversification, what provisions cover municipalities, and what he
Council Minutes, Page Two
February 25, 2009
recommends our contingency and fund balance reserve percentage levels should be. Mr. Jordan recommended that we should reserve 5% in contingency of overall expenses. For
local governments, 8% is recommended for current fund budget to cover three to four months of expenses. The Village should maintain their budget and consider investment diversification. Mr. Jordan also recommended security and earnings in mutual funds. Mr. Jordan added that BB&T pulls collateral from insurance and North Carolina State Banking Commission. The FDIC limits are $250,000 per type of account as well as time deposits. These laws will expire in 2025 and limits will return to $100,000. Copy of State memorandums is attached to and made a part of these minutes.
Correction: The insured amount will revert from $250,000 to $100,000 after 12/31/2009
Mayor Pro Tem Jackson introduced Mr. David “Stoney” Sloan, Planning Board Chairperson, to speak. Mr. Sloan stated that the Planning Board has approved an application for the building of a boathouse at 404 Walnut Creek Drive. The construction of this Boathouse will be completed by G&G Builders represented by Mr. Jim Heidenreich. Administrator Cook recommended acceptance of application to the Council. Councilmember Shaw made such motion and motion carried.
Mr. Sloan then presented a power point presentation of “The Road Map 2018, The First Five Years.” A copy of this power point is attached to and made a part of these minutes.
Mr. Sloan made several recommendations for the Council to consider authorizing implementation. The first of these addressed the speeding issue within the Village. The Planning Board has recommended reducing the speed limit to 25 MPH to enhance safety. Approximate cost to Village would be $1,000. Next recommendation was to close, clean and improve the Compost Center with installing an entry and monitoring system. Approximate cost for monitoring system would be $11,000. Additionally, the Compost Center would be closed permanently to Contractors. The Planning Board asked the council to endorse a welcoming committee to reach to new families, to use the Crime Watch Block Captains to enhance Village communication and to expand “phase one” of the Recreation Area. Other areas covered were street lighting, road signs, open air burning issues, architectural and landscape committee, golf cart crossings, concerned citizens program, installing protective curbs, installing portable speed bumps, regular Town Hall meetings, converting some covenants into ordinances and a fitness center in conjunction with the Walnut Creek Country Club. Mr. Sloan stated that John Parker is planning on attending the next Planning Board meeting to discuss this possibility. Mayor Pro Tem Jackson thanked Mr. Sloan for the Planning Boards’ time and considerations in developing their plan and the Council will review their recommendations; however, in concern for the Compost Center, the Council has decided to close this site since there are no monies available to maintain it. The Council already requested that the Administrator find out how much it would cost to empty the Compost Center of the debris already accumulated there. Administrator Cook commented that he was given a cost of approximately $16,000 to grind and haul away debris. Mayor Pro Tem also commented that the Planning Board has $10,000 budgeted in the Recreation line item to spend this year but could not promise any monies would be allocated in the next years budget.
Public Comments: none
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February 25, 2009
Mr. Cook revisited the donation request from the Seymour Johnson Military Affairs Committee for the “Wings over Wayne” exhibition being held April 25, 2009 at Seymour Johnson AFB mentioned at last Council meeting. Mr. Cook stated that this donation covered the cost for vendors at the Air Show.
Mr. Cook also followed up on the letters to various lawn maintenance companies to acquire bids from them on maintaining the front and back entrances of the Village. The Village only received two bids including the lawn maintenance company the Village is currently using. Mr. Cook and Councilmember Ricker reviewed these proposals together verifying their references and other information.
Mr. Cook announced that Saturday, August 8th is the date set for the Family Y Triathlon
Mr. Cook stated that he has been notified that Nutrias have been spotted in Lake Wackena above the bridge. USDA has been notified.
Mr. Cook went over several other announcements. The new light installed at Playground site is now working, the Village and Country Club staffs have completed their CPR training, and the gates to the Lake have been closed.
Mr. Cook reminded everyone of the Villages’ Crappie & Chain Pickerel Tournament coming up this weekend, February 28th. This is a free tournament and prizes will be awarded. Anglers must comply with all NCWRC regulations and have a current 2009 Walnut Creek boat sticker. A copy of poster is attached to and made a part of these minutes.
Mr. Cook requested that in lieu of postage expenses, he would like to see more residents, as well as Council members, take advantage of having their utility bills e- mailed to them.
Mr. Cook said he would like to put out a plea to residents, in spite of what radio and television will tell them, to please not flush the disposal mop heads as advertized.
Councilmember Ricker asked Mr. Cook if the emergency vehicles entering The Village have improved their response time since he contacted them with information on these vehicles getting lost within the neighborhood. Mr. Cook and Police Chief Barrett said they would gather further information for the Council.
Ms. Woodson announced that she has received over 98% of Tax bill monies FY 2008 by the end of January leaving only thirteen residents left to pay.
Ms. Woodson stated that the Village was reimbursed from the Country Club $2,011.17 for their new defibrillator.
Ms. Woodson asked the Councilmembers to note the new interest totals for the General Account CD’s which renewed this month.
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February 25, 2009
Ms. Woodson asked the Councilmembers to look over the newly revised Utility Invoices and to contact her with any suggestions.
Ms. Woodson informed the Council that the delinquent property tax owner FY 2007 has been served and has one month to reply.
Tom Shaw: No report
Mr. Ricker stated that he and Mr. Cook will submit to Attorney Phil Baddour a written multiple year lawn maintenance contract to review during the course of next week.
Ms. Daniels reported that she and Mr. Cook met with Rod Butler, JRB Engineering regarding Well #5. They should have a recommendation and cost analysis to present at next Council meeting.
Mr. Jackson reviewed the Foster Lake & Pond Management proposal with Councilmembers. This proposal is attached to and made a part of these minutes. Mr. Jackson mentioned that the cost for this project is already budgeted; therefore he recommended that the Village retain their services at $350 a month to the end of this fiscal year ending June 30th. Afterwards, the Council can consider using them on a consistent basis if everyone is pleased with their service. Councilmember Shaw motioned to maintain their service for this fiscal year. Motion so carried.
Mr. Jackson stated that Barney Hale of Terracon gave an approximate cost for the proposed modification of the weir could be $6,000. The engineers’ contractor gave an estimate of approximately $13,750. Mr. Jackson suggested proceeding to the State of North Carolina to approve of the process; even though it has been tabled until it could be budgeted into the FY 2009-2010 budget.
Old Business: None
New Business: None
There being no further business to bring before the Council, the meeting was adjourned.
Clerk, Catherine Woodson Mayor Pro-Tem Danny Jackson