The Village of Walnut Creek Council met in Regular Session, January 28, 2009 at 7:30 PM,
103 Village Drive.
Mayor Darrell Horne
Mayor Pro Tem Danny Jackson
Councilmember Tom Shaw
Councilmember Kathy Daniels
Councilmember Greg Ricker
Attorney Phil Baddour, Jr.
Clerk Cathy Woodson
Administrator Lou Cook
Chief Ken Barrett
Ms. Anessa Myers (News Argus)
Mr. David Sloan
Mr. Woody Woodson
Mr. Phil McLeod
Mayor Darrell Horne called the regular meeting of the Village Council to order.
Councilmember Tom Shaw led the pledge of allegiance.
Mayor Horne asked for consent agenda for the January meeting and a motion was made by Councilmember Danny Jackson. Motion passed.
Mayor Horne then asked for a motion to accept the December Minutes as well as the November and December Financial Report. Councilmember Kathy Daniels made the motion. Motion passed.
Administrator Mr. Cook asked Council to accept the Budget Ordinance Amendment for certain transfers over the $1,000 limit requiring Council approval. Mr. Cook recommended amending the Utility Fund by moving $1,000.00 from utility line item #710, to utility line item #785 and $3,000 from utility line item #841, to utility line item #785 to cover costs of the pump stations repairs. Mr. Cook also recommended amending the General Fund by moving $3,000 from general line item #132, to general line item #140, $1,000 from general line item #135, to general line item #120, and $4,000 from general line item #320, to general line item # 370 to cover costs of additional funds needed for the transitional period of the Police Chiefs on salary and for supplies. Councilmember Jackson made the motion to carry forward with suggested movement of items. Motion passed.
Mr. Michael Jordan, CPA, of Pittard Perry & Crone was to answer any questions the Council may have had regarding the Village’s Annual Audit; however, Mr. Jordan was not in attendance for this Council meeting.
Council Minutes, Page Two
January 28, 2009
Mayor Horne introduced Mr. David “Stoney” Sloan, Planning Board Chairperson, to speak. Mr. Sloan stated that the Planning Board is still “putting the pieces together” for presentation to the Council for finalization of their Roadmap project. Mr. Sloan mentioned that the Planning Board may have two separate meetings in February in preparation of presenting to the Council at February Council Meeting.
Public Comments: none
Mr. Cook presented a Memorandum of Understanding Debt Program document. This program will aide the Village in collecting debts that are in excess of fifty dollars. Mr. Cook has updated the document with the Mayors name and will now need his signature. This document is attached to and made a part of these minutes.
Mr. Cook then referenced an open issue regarding The Fairways Association requesting a variance to use city water to irrigate the island in the center of their circle and excusing them from the Well Ordinance, brought up by their President, Dr. David Rockwell, from last months Council meeting. Mayor Horne opened the topic up for discussion. Councilmember Daniels stated that The Association has already discussed this issue at their last meeting. The Fairways Association decided to request the variance they presented be denied. Councilmember Jackson made a motion to deny the variance proposed by The Fairways. Motion so passed.
Mr. Cook presented a donation request from the Seymour Johnson Military Affairs Committee for the “Wings over Wayne” exhibition being held April 25, 2009 at Seymour Johnson AFB.
Mr. Cook stated that, at the request of the Council, he sent out letters to various lawn maintenance companies to acquire bids from them on maintaining the front and back entrances of the Village including the lawn maintenance company the village is currently using. No bids or proposals have arrived therefore no action is required at this time. Mayor Horne requested that Mr. Cook and Councilmember Ricker review these proposals together.
Mr. Cook finalized his report in regards to the dam “no notice” inspection by DENR. They inspected both dams and gave the Village a clean bill of health. Councilmember Ricker asked if the inspectors checked out Mr. Perkins complaint of cracks in the bricks at Spring Lake. Mr. Cook stated that the inspectors said the cracks where of no significance what so ever.
Ms. Woodson announced that she has received over 68% of Tax bill monies FY 2008 by the end of December; however, the largest amount collected was in the first week of January.
Ms. Woodson stated she is still tweaking the finance report to simplify yet give Councilmembers as much information as possible without being overwhelming. Ms. Woodson thanked the Council for their recommendations, especially Councilmember Ricker for his suggestion of adding a percentage column.
Council Minutes, Page Three
January 28, 2009
Tom Shaw: No report
Mr. Jackson stated that he, Barney Hale of Terracon, Scott Edwards of Cox-Edwards, and Mr. Cook met to discuss different options for placing a notch in the weir. Mr. Jackson reported that using the notch in the weir as a primary overflow was not feasible; however, the notch is still worth considering. Mr. Jackson made reference to a report prepared by Barney Hale, last page, last chart. This report is attached to and made a part of these minutes. Mr. Jackson commented that construction as shown would help to keep the lake from rising into residents’ yards, not all of them but most, five to seven inches. Mr. Jackson recommended that the notch be constructed as depicted in the attached drawing. The engineers’ contractor gave an estimate of approximately $13,750. The State of North Carolina will still have to approve of the process. Mr. Jackson stated that he would like to proceed forward for the sake of Dam safety. This project was approved two years ago, FY 2007-2008. $10,000 was set aside at that time. Mr. Jackson remarked that the Council would still have to table this project until it could be budgeted into the FY 2009-2010 budget. Mr. Cook said he would get further cost estimates from Barney Hale.
Ms. Daniels reported that even though Well #5 is still on hold, she and Mr. Cook need to meet with Rod Butler, JRB Engineering to get back on track.
Mr. Ricker stated that he will submit a report to the Council on the bids for landscaping.
Old Business: None
Attorney Baddour asked for a confirmation to adopt an Ordinance enacting and adopting the 2007 S-9 Supplement to the Code of Ordinances of the Village of Walnut Creek. The Council must accept these updated sections in accordance with the changes of the law of the State of North Carolina. Councilmember Ricker made a motion to adopt this Ordinance. Motion so carried.
Two “Thank You” cards were passed among the Council. One was from Greg Ricker and family and the other from Delisa Staps.
Mayor Horne announced that the Council must go into Closed Session in regards to a personnel matter.
Mayor Horne announced the Council Meeting back in session. Councilmember Jackson made a motion that an Administrative Employment Agreement contract between Mr. Cook and the Council effective the first of February 2009 be approved. Motion so passed. This agreement is attached to and made a part of these minutes.
There being no further business to bring before the Council, the meeting was adjourned.
Clerk, Catherine Woodson Mayor C. Darrell Horne